Conferences largely fall in two categories, namely Corporate & Association Conferences.
Corporate Conference could vary in nature, it could be a strategy meet, annual conclave or a dealers incentive. In Corporate conferences M&M engages with the client, right from the time when it is being strategized . By understanding the purpose of the conference, it provides the client with MACRO & MICRO Services.
MACRO Services broadly entails ;
Destination options , Budget finalization, hotel options, Travel solutions, Motivational Speakers/ team building activities, Gala Dinner conceptualization, Energizers ,Vendor Contracting, Itinerary Finalization.
MICRO Services cover ;
Air booking with seat/ meal detailing, Visas , Gala welcome, Room allocations, Banquet detailing, Menu finalization, transfers, sightseeing, gala evening, entertainment, souvenir placements, awards, stage –light sound, Billing.
Association Meet are primarily a platform where delegates from a particular trade or association meet to exchange knowledge with regards to latest development , challenges, in their field. Being a periodical event it enables discussion, evaluation and strategy planning for a given field of work.
‘With great work comes great responsibility’. – M&M team believes in this adage and we put in optimum resources, latest technology, best of experience and personalized services to efficiently organize our client events and to ensure that we ‘add value’ to their event. We focus on not just organizing a gathering, rather, we endeavour to create a successful convergence of people to achieve a result that not only meets all the expectations of the client, but, surpasses them.
Broadly the various services involved in management of a conference can be categorized in Pre Conference Services, On Site Management and Post Conference Services.
Budgeting & Revenue Sourcing
Realistic working of expense estimates & sourcing of revenues.
With in-depth knowledge of various venues, M&M team helps the client select an appropriate Venue that best suit their conference requirement. Followed by negotiation of room & banquet rentals & formalizing the contract that captures all relevant riders that best protects the client in case of any eventualities.
Marketing & Promotion
Marketing the association to the prospective delegates, in shape of road shows, promotional booths in different conferences.
Social Marketing (Delegate Build)
Promotions in related shows in India, Activating our Partner Network around the world, Use of social media, Development of attractive sight-seeing packages and pre-post conference tours.
Based on the requirement of the client , various suppliers with credible repute are sourced and contracted for the conference.
Professional contract is drawn out covering all aspects of deliverable and payment modules. it is well balanced to protect the interest of all parties and ensuring accountability on all fronts.
Based on the meeting session, team building, entertainment...specs provided by the client, Agenda is drafted keeping in mind all the ground realities.
Registration & Guest assistance
By using latest technologies, online registration process and abstract submission of participants
Professionally managed accommodation management system across all categories of hotels/guest accommodations as per your requirement
Branding & Signages
Adequately visible/informative and well branded signage provides enhanced comfort and hassle free movement in and around the venue.
Audio Visual Management
Latest equipment for your events/conferences so that you don’t face any technical glitches and ensure high quality and efficient audio-visual system in place
Well planned menus taking into account the demographics of the participants of an event/seasonal/weather related issues, ensuring a delightful F & B experience for the participants
Account closure with vendors and post conference follow up.
A closure report based on clients feedback is submitted for future improvisation.
Provide Customized MIS Reports for post conference analysis.